How to Pick the Perfect Musician for Your Wedding

Wedding Music

Picking your wedding entertainment is a tall order.  Whether you pick a live musician/band or a DJ, you want someone who will keep your guests entertained and make your wedding day one to remember forever. 

If you’ve decided to go with a musician, small group, ensemble or band, there’s plenty of work left to do !  To help, we’ve developed a list of steps to follow when picking out musicians for your wedding. 

How to Pick Live Wedding Entertainment

1. Consider your budget.  As with everything else on your wedding day, music expenses can quickly add up.  If you’re getting married away from the city, you may have to pay a travel fee.  

In general, the bigger the band, the higher the costs.  The reason: In addition to paying for the time, talent, and experience of each individual member, you’re also paying for the transportation of all instruments and any necessary sound equipment. 

Research from The Knot found that the average wedding band costs more than $4,000.  With that in mind, it may be more affordable to search for smaller bands or even a quartet to keep your wedding day under budget. 

2. Consider what sort of music you want to hear for your wedding entertainment.  You have multiple moments to consider when picking music for your big day:

  • Wedding Ceremony
  • Cocktail hour
  • Introductions
  • Dinner
  • Reception

Each moment demands a different sound, and your ideal wedding musician or band should be capable of performing for each part. 

Another factor to consider: Many musicians specialize in a genre.  During your wedding music research, you may find:

  • Big bands
  • Cover bands
  • Traditional musicians and groups, including solo violinists, string duos, string trios, and string quartets

Some musicians specialize in specific styles and may not be comfortable outside of their musical zone, so keep that in mind when picking out a live act for your wedding.

Married couple at their wedding reception

3. Do your wedding entertainment research before making phone calls.  Your wedding band or performer will set the tone for the entire evening, so make sure you have someone you trust.  Internet reviews on WeddingWire, The Knot and Google are a good starting point.

But don’t stop there.  Check with your wedding planner or the venue for your wedding reception to see if they have someone they recommend.  These individuals often have trusted industry connections to help you find the perfect fit. 

4. Get specific with your questions.  Once you’ve narrowed it down to your favorites, ask specifics:

  • What’s on your play list ?  The song list will give you a better idea of what the band already knows—and it could give you new ideas for picking out your wedding playlist. 
  • Will you learn new songs for our wedding ?  This is a great question to ask even if the band or musicians already know all the music you want. 
  • How many singers and instruments are available ?  This question gives you better insight into what your wedding ceremony and wedding reception may sound like. 
  • Can someone in the band be our emcee for the evening ?  Having a great emcee is a must for your wedding, and many bands have a frontman or frontwoman who is charismatic enough to do an excellent job emceeing. 
  • How many breaks does the band need ?  This will give you a better idea of how much down time your evening will have. 
  • Can the band provide extras, like uplighting or photobooths ?  If so, you may be able to use their resources at a lower cost than through another vendor. 
  • Have you played at the venue before ?  If so, they are more likely to understand how the sound will travel in the space, letting them make any necessary adjustments before entertaining. 

Picking the right musician for your wedding doesn’t have to be difficult. By following a few simple steps, you can streamline the process and find someone your guests will love as much as you do.


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Steven Vance has provided high-quality corporate entertainment and wedding music for over 20 years and more than 10,000 special events in Pennsylvania, Ohio, West Virginia, Maryland, DC, Virginia, New York, and surrounding areas.

Steven Vance Entertainment


YES, we are doing micro-weddings and mini-ceremonies. Ask us to put together a special package for you to get married NOW with all the style, class and fun our music can add.


This Week:

WEDNESDAY SEPTEMBER 16   Virtual Bridal Show at LoveStartsHere.com. From 7:00-8:30 PM log on and I will be playing the whole time while Susan answers your questions in the Chat feature. Request your favorite wedding song.


Steve, for the first time, will be at the New Eagle Castle in New Eagle PA, playing Electric Violin for an evening concert from 6:30-9 PM. You might want to bring chairs and sweaters but I believe there will be food trucks and beverages available.


Steve will be doing a PopRock Electric Violin and DJ Package for a Wedding Ceremony and Reception at Seven Springs Mountain Resort. 

We will also have performers doing weddings at Seven Springs (for a second wedding), The Mansion in Butler, Betsy's Barn in Portersville, Hampton Presbyterian Church, Gardens of Stonebridge, Bella Sera Event Venue and a family residence in Stoneboro PA.


Nothing currently on the schedule but check back for frequently for updates.

Online Shows

FACEBOOK LIVE GIG.                                                                                                                               

Electric Violin live from my back deck - if the weather is nice.                                                                  Go to my Facebook page (link below) to watch. LIKE my page so you can check announcements and see invites. SHARE with your friends are my new friends. In the meantime, you can also watch all of the sessions (15) we've done so far.  Many of them are now posted on our YouTube Channel.  Click the icon above.

We've had a wonderful turnout for these so we plan to keep doing at least one every week. The next one will be  posted here and on our Facebook and Instagram pages. Update soon.


Steve plays Electric Violin on  "Circles" by Post Malone                                                                                PopRock Electric Cello plays  "Best Day Of My Life" by the American Authors                                        Cadillac Jazz Trio (Sax, Keyboards and Bass) plays "All The Things You Are"                                          PopRock Violinist Charles May plays Justin Bieber's "Love Yourself"                                                Steve plays Electric Violin on the new Duo Lipa song "Don't Start Now"

Enjoy !


"I’m on my way to my honeymoon, but I wanted to send you a quick email to say thank you. Tiffany and Lorenzo were both fantastic and made sure my wedding was wonderful. Tiffany’s music was stunning, and it was easy to work with her. But what I really wanted to let you know was how wonderful Renzo was! He went above and beyond for me the entire time I was working with him. He was very communicative and easy to talk to in advance. He came out to visit the venues with me so that he would be prepared, and was generous with his time and very patient. He made sure he had all the info he needed. He was professional, and fun to work with. And he was a great DJ! Set everything up very well, kept the guests entertained, on the dance floor, and kept my timeline going. He even gave a little salsa lesson to my guests because I told him it would mean a lot to me, and everyone had a blast! Anyway, I’m sure you know all of this (and I need to get to my honeymoon), but he was so wonderful throughout, I just wanted to let you know :) I know he will do excellent work for many more of your brides in the future!"
Stephanie & Dustin  9/12/20 Tranquility Farm Purcellville VA Electric Violinist & DJ Package
"We just got back to New York yesterday and wanted to send a quick note to thank you again so very much for being a part of our bootleg backyard wedding on the 3rd. I'm so sorry that I didn't get a chance to say hi in-person - everything was such a whirlwind that day! This year has been a rocky one to say the least with everything going on in the world, but it was all so completely worth it to still be able to get married on our original date. You were a huge part of that, and we are forever grateful. Hope you have a great rest of the weekend, and we'll see the trio in December for the big wedding :)"
Caitlin & Matt 7/3/20 Private Residence in Somerset Solo Violinist Steven Vance

"Steve was a must-have for our wedding as he did my sister's 8 years ago (and we loved him) and should be a must-have for your event! Not only does he do an amazing job MC'ing and DJ'ing, and running the event, but the live violin - WOW! The violin adds elegance to your event that guests will continue to talk about for years to come.  Steve also is an expert in the field, leaving no worries for the bride-to-be in the event. I knew our reception would run perfectly with him in charge and it did. Highly recommend!!"     Paige & Russ 3/14/20  Soldiers & Sailors Hall

Wedding Shows

WEDNESDAY SEPTEMBER 16   Virtual Bridal Show at LoveStartsHere.com. More details soon.

SUNDAY 11/8 - RESCHEDULED FROM MARCH 29, JUNE 14 AND SEP 13                                          Look for us at the Pittsburgh Bridal Showcase at the David Lawrence Convention Center from 12-4:30 PM.